Simplen Billing LLC

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Safety & Governing Agreement
Compliance & Security Policy

Safety & Governing Agreement

Thank you for choosing us to handle all your medical billing needs. We genuinely care about our consumers and aim to offer the best services in the industry. The following compliance policy promotes full transparency on how we handle information and ensure security.

We understand that maintaining security is the foundation of any operations — primarily in our case, because we deal with sensitive business segments like Healthcare. We proactively address our clients' concerns related to the Health Insurance Portability and Accountability Act (HIPAA) and compliance to improve standards by assuring greater security for personal information.

Security Measures

We implement hi-tech security measures encompassing the following areas:

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Physical Security
Controlled access to all physical infrastructure, ensuring only authorized personnel can interact with sensitive systems and hardware.
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Multi-Tiered Data Security
Layered encryption, firewalls, and monitoring protocols that protect patient and billing data at every stage of processing.
Regular training of all employees on HIPAA and security requirements
Authorizations and disciplinary actions enforced on any breach of policy
Strict, documented security policies reviewed and updated continuously
Information Handling

How We Handle Your Information

In the procedure of handling all medical billing, we will take charge of your information in line with HIPAA standards as described below.

01
Personal information will be shared strictly as per HIPAA regulations, ensuring only permissible disclosures are made.
02
Depending on various requirements, your information might be disclosed for auditing purposes or in the event of an emergency.
03
All federal and state laws regarding the collection, transmission, and storage of medical data will be observed and abided by.
04
Identifiable details will be disclosed only for reasons related to payment and treatment, in full compliance with applicable law.
Compliance Standards

We have implemented multi-tiered security measures that comply with all international regulatory requirements, giving each client complete peace of mind. Our infrastructure is covered by the HITECH Act and is fully compliant with HIPAA requirements. In the matter of a legal proceeding, we reserve the right to share pertinent information with the concerned party — which may include cases of fraud, subpoena, or similar legal obligations.

We reserve the right to adjust or revise this policy in the event that any laws, standards, or regulations are altered at the state-wide or national level.

HIPAA Compliant
HITECH Act Covered
Multi-Tiered Encryption
Federal & State Law Aligned
Policy Revision Notice: This agreement is subject to change. We will notify all clients of any material revisions to this policy. Continued use of our services after revisions are posted constitutes your acceptance of the updated policy. For questions regarding this policy, please contact our compliance team.